The second membership meeting of the Railway Mail Service Library Foundation (RMSLF) was convened at 4:05 PM on Sunday, October 14th, 2018. Attendees were either in person at Boyce railway depot, 117 East Main Street, Boyce, VA 22620-9639 or were on-line via a FreeConferenceCall call-in telephone number. Frank Scheer – Secretary presided and there were four attendees: Fran Barker, Quinton Barker, Arja Seppala-Scheer, and Frank R. Scheer. This constituted a quorum for the annual membership meeting.
A membership report was presented. Between the 2016 incorporation and September 30th, 2018, 74 member certificates have been issued.
A treasury report was the next topic. RMSL funds are held in a Bank of Clarke County checking account that was set up for the Foundation during 2016. The account balance as of September 30th, 2018, was $405.09. The funds received as membership dues and donations have been used to pay expenses for Railway Mail Service presentations at the New York Central System Historical Society convention at Cleveland, Norfolk & Western Railway Historical Society convention at Spencer, Postmark Collectors Club convention at Fredericksburg, and Ashland Train Day at Ashland, Virginia.
Stuart Bradley has created and maintains a Foundation website at https://railwaymail.org/ . He reports that between February and October 2018, there were 146 views by 59 visitors. After the USA, the top countries were Canada and Finland.
Ronald Albers, chair of the nominating committee was unable to attend but submitted a list of nominations for RMSLF Directors to Frank Scheer. The nominees were:
- Ronald Albers
- Quinton Barker
- Fran Barker
- Frank Scheer
- Vacant
- Vacant
Additional nominations from attendees were requested but none were presented by the attending members. A vote of members attending the meeting approved the nominations by acclamation. Ronald Albers had one proxy from Bill Sibley which were voted in favor of the directors slate.
The newly-elected Directors will hold their annual meeting during January 2019. At the meeting, Directors will determine which will fill the two-each one-year, two-year, and three-year terms. They will also vote on who will fill the President, Vice-President, Secretary, and Treasurer positions. One person may fill two offices, such as Vice President and Secretary. The current Board of Directors and Officers will complete their incumbencies on April 30thand be replaced by the 2019 officers on May 1st. The 2019 officers will hold their offices until April 30, 2020.
There was no “old business” remaining from the 2017 Annual Membership Meeting. Attendees did not identify any topics as “new business.” Adjournment was moved by Arja Scheer, seconded by Fran Barker. A unanimous vote followed and the meeting ended at 4:15 PM.
Respectfully submitted
Frank R. Scheer
Secretary
